Crewing Assistant

To verify that Crew locations are correctly entered and up to date in database in order ensure timely payment of the sea staff’s salary prior payroll monthly cut-off dates. 

Attend to and follow up email queries from finance/agents/marine personnel with regards to crews wages remittances and related matters 

Responsibility for a small number of vessels  

Maintain bank details of crew beneficiaries 

Liaise with ship masters on the monthly submission of ship statement of accounts for month end closing and reconciliations. 

Liaison with external parties such as port and recruitment agents for marine personnel related operational matters. 

Ensure correct certification and documentation in place with recruitment agents 

Monitor and effect marine personnel development plan 

Monitor the appraisal / assessment of marine personnel performance 

Administer ship manager system as per company’s procedures 

Ensure compliance to all regulatory requirements and company policies pertaining to Marine Personnel 

Arrange Senior Officers to attend officer for annual appraisal. 

Enroll crewmembers in the Company Medical plan. 

You may be asked from time to time be asked to undertake other tasks that are considered to be relevant to your position. 

Appropriate Secondary school qualifications including a minimum of 2 Highers or equivalent experience.  

Minimum of 1 years’ experience in a marine environment 

Experience in multinational crew and seafarer requirements   

Good understanding and knowledge of flag requirements and other statutory requirements for seafarers.  

Good working knowledge of Microsoft Office Software  

Excellent Interpersonal skills 

High level of attention to detail and accuracy 

Highly Organised 

University Degree, preferably with HR or Business Administration  

Previous experience working within a seagoing HR team for a Ship Management Company  

Awareness and knowledge of HR Shipping legislation including STCW and MLC.